Privacy Statement

Te Whare Hapori o ngā Puna Waiora – Newtown Community Centre (NCC) collects personal information to enable us to effectively fulfil our vision of “enriching community together” and to provide our services and spaces to you. This may include collecting your feedback to improve what we do, and information for marketing and communication purposes.

NCC collects information from users of our services and sites, volunteers (including of members of the Wellington Timebank), service providers and suppliers, staff and the Board. This includes services such as the Wellington Timebank, Newtown Tool Library, Smart Newtown. We sometimes collect personal information via third party service providers who we contract to support us, such as:

• Time and Talents: a service that supports the Wellington Timebank
• MyTurn: a service that supports the Newtown Tool Library
• Thank You Payroll and Give-a-Little: services that supports us to receive donations
• Mailchimp: a service that supports us to send newsletters and emails

Where reasonably practicable in the circumstances we will collect your personal information directly from you, including using Microsoft Forms. However, in some cases, we will collect your personal information from a third party, for example, a person or organisation accessing services or making a booking with us that you are involved in. We may also collect information about you from social media, such as when you comment on our posts.

It is not mandatory for you to provide NCC, our contracted service providers or any third party with your personal information. In some cases, without your personal information, NCC may not be able to offer you services, spaces or otherwise work with you.

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The personal information we collect may include but is not limited to:

• names, dates of birth, addresses and other contact details
• health information related to your ability to work or volunteer with us, such as any:
  
  • disabilities
    
  • injuries
    
  • allergies
  • vaccination
• banking information
• educational information
• work-related information such as employment agreements and salary
• referee information in limited circumstance
• criminal conviction information in limited circumstances
• photographs and other social media
• newsletter and website analytics
• cookies
• IP addresses

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NCC protects personal information with security safeguards that are reasonable in the circumstances. This is to prevent it being lost, accessed, used, modified or disclosed without authorisation or inconsistently with our legal obligations and policies, including our Code of Conduct.

All information collected, organised, stored, accessed, disclosed and disposed of by NCC is managed consistent with our Information Management and Privacy Policy. A copy of the policy is available on request. Personal information is only accessed by those who need to use it and only disclosed to the people or organisations with any consent you provided or as required by law.

NCC does not permit our contracted third party service providers to use any personal information associated with NCC for their own purpose, though you may grant them permission. If you do, please read their Privacy Statements.

Any third party from whom we collect information should comply with the Privacy Act 2020 and provide their own privacy statement in addition to this statement.

Of note, we may use images or videos taken while on-site at NCC or during participation in a public function or activity arranged by NCC for marketing and communication purposes. You can tell us if you don’t want this to happen.

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NCC recognises that the personal information we hold belongs to the individual about whom it relates. On request, we will provide that information to the individual, will enable its correction and will dispose of the information (in compliance with all relevant legislation).

Requests for access to, and correction of, personal information can be made to NCC at any time by contacting us at info@newtowncommunity.org.nz. We request that they are made in writing to support us to record and respond to a request.

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Depending on your browser or device, you may be able to limit the collection of cookies and website analytics. For example, you may choose to:

• block cookies, including those from third parties
• adjust your browser’s privacy settings.

You can find out more about this here:

Adjust privacy settings in Microsoft Edge - Microsoft Support

Change your search browser settings - Computer - Google Search Help

Google - Turn cookies on or off

Safari - Clear Cookies in Safari on Mac

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You can find out more about your privacy rights from Office of the Privacy Commissioner.

Office of the Privacy Commissioner / privacy.org.nz